How to Add and Manage Inventory in Billplus Mobile App

Managing inventory efficiently is crucial for businesses to track stock levels, update item details, and prevent stockouts. Billplus provides an easy-to-use interface for adding and managing inventory, ensuring smooth operations for small and medium businesses. With Billplus, users can:

• Quickly add new inventory items.
• Update stock details, pricing, and item descriptions.
• View and manage all inventory items in one place.

➕ Adding a Product #

Adding a new product to your Billplus inventory is a straightforward process.

Step-by-Step Instructions: #

1. Log in to your Billplus account.
2. From the main product listing screen, tap the \”+\” Item button located at the bottom right corner of the screen.
3. You will be directed to the \”Edit Item\” screen, where you input product details.
4. Enter Item Details:
   • Product Name: Input the name of your product (e.g., \”Test product 2\”). This is a required field.
   • Select Category: Choose the appropriate category for your product from the dropdown.
   • Product Type: Select \”Goods\” or \”Service\” based on your item.
   • Product Code: Enter a unique code for the product (e.g., \”opj5G\”).
   • Stock: Input the current quantity of the item in stock (e.g., \”-1.0\” PCS for \”Test product 2\”).
   • Low Stock Limit: Set a threshold for when you want to be notified about low stock for this item (e.g., \”10.0\”).
   • Unit: Select the unit of measurement (e.g., \”PCS\” for Pieces).
   • Sales Price: Enter the price at which you sell the product (e.g., \”500.0\”). You can also specify if this price is \”With Tax.\”
   • Purchase Price: Enter the price at which you acquire the product (e.g., \”400.0\”). You can also specify if this price is \”With Tax.\”
   • HSN Code: If applicable, enter the Harmonized System of Nomenclature (HSN) code.
   • GST: Select the Goods and Services Tax (GST) rate, if applicable.
   • Description: (Optional) Add a detailed description of the product.
5. Once all details are entered, tap \”Save\” at the bottom of the screen to add the item to your inventory.

Managing Products: List View and Details #

The Billplus app provides a comprehensive way to view and manage your inventory.

Product List View: #

1. From the main product list screen, you\’ll see a list of all your products.
2. Each product entry displays:
   • Product Name (e.g., \”Test product 2\”, \”Sample product\”)
   • Sales Price (e.g., \”₹ 500.0\”, \”₹ 1,000.0\”)
   • Purchase Price (e.g., \”₹ 400.0\”, \”₹ 800.0\”)
   • Current Stock Quantity (e.g., \”-1.0 PCS\”, \”10.0 PCS\”)
   • Stock Status (e.g., \”Out of Stock\”, \”In Stock\”)
3. You can filter products by \”All\”, \”In Stock\”, or \”Out of Stock\” using the tabs at the top of the screen.
4. There\’s also a \”Search…\” bar to quickly find specific products.
5. The filter icon on the top right allows for more advanced filtering options.

Viewing Product Details: #

1. To view detailed information about a product, tap on the desired product from the list.
2. The Product Details screen provides an overview of:
   • Quantity: Current stock quantity (e.g., \”-1.0 PCS\”).
   • Stock Value: Calculated value of the current stock based on purchase price (e.g., \”₹ -400.00\”).
   • Units Sold: Number of units sold (e.g., \”1.0 PCS\”).
   • Sales Price and Purchase Price.
   • Status (e.g., \”Out of Stock\”).
3. This screen is further divided into three tabs:

Item Timeline: #

• This tab displays a chronological record of all transactions and events related to the item.
• For example, it shows \”New Voucher – #SI/AB000016 (Sales Invoice) -1.00 PCS\” on \”22 Jul 5:54 PM,\” indicating a sale. This provides a clear history of stock movements.

ℹ️ Details: #

• The \”Details\” tab provides comprehensive information about the product:
  • Item Code: (e.g., \”opj5G\”).
  • Measuring Unit: (e.g., \”PCS\”).
  • Category: (Currently \” — \”).
  • Tax Rate: (e.g., \”0%\”).
  • HSN Code: (Currently \” — \”).
  • Item Type: (e.g., \”goods\”).
  • Item Description: (Currently \” — \”).

Price History (Graph Option): #

• The \”Price History\” tab offers a visual representation of the product\’s sales and cost prices over time.
• You can select the time range for the graph (e.g., \”This Week\” from \”21, Jul 2025 to 27, Jul …\”).
• The graph plots Sale Price (green circles) and Cost Price (purple circles) against dates.
• Below the graph, a table provides the raw data:
  • Date: (e.g., \”22-7-2025\”).
  • Cost Price: (e.g., \”₹400.00\”).
  • Sale Price: (e.g., \”₹500.00\”).
• This feature is invaluable for analyzing pricing trends and making informed business decisions.

Editing and Deleting a Product #

Billplus allows for easy modification and removal of product entries.

To Edit a Product: #

1. From the Product Details view, tap the three-dot menu icon at the top right corner of the screen.
2. A dropdown menu will appear. Tap \”Edit\”.
3. You will be redirected to the \”Edit Item\” screen, which allows you to modify product details.
4. Make desired changes to fields such as Product Name, Code, Stock, Sales Price, Purchase Price, etc.
5. Tap \”Save\” at the bottom of the screen to update the product details.

To Delete a Product: #

1. From the Product Details view, tap the three-dot menu icon at the top right corner of the screen.
2. From the dropdown menu, tap \”Delete\”.
3. A confirmation prompt will appear. Confirm the deletion to permanently remove the product from your inventory.

Edit History: #

1. From the Product Details view, tap the three-dot menu icon at the top right corner of the screen.
2. From the dropdown menu, tap \”Edit History\”.
3. This will display a log of all modifications made to the product\’s details, providing a clear audit trail. This feature helps in tracking changes and understanding how product information has evolved over time.